Privacy Policy

InstaClock is a personal time tracker operated by Neeraj Lagwankar ("InstaClock", "we", "us"). This policy explains what we collect, why, who we share it with, how long we keep it and the choices you have. If you have questions, email contact@instaclock.app.

What this policy covers

The InstaClock website (instaclock.app), the InstaClock app (time.instaclock.app), our API (api.instaclock.app) and AI assistants you connect to your InstaClock account.

Information we collect

• Account details. Your name, email address and password, which we store only as a salted hash. If you sign in with Google, we receive your name, email address and profile picture from Google. We also store your timezone, a profile picture if you upload one, and your email preferences.
• Time-tracking data. The activities you create (name, description, color and whether you want to spend more or less time on them), your presets, your time entries (activity, start and end time, timezone), your goals and the weekly reviews we generate for you.
• Billing details. Your plan, your subscription status and the customer and subscription references from our payment provider, Dodo Payments. Dodo Payments processes payments; we never see or store your card details.
• Messages. What you send us by email.
• Logs and usage data. Server logs of requests to our API: the time, the action requested and its outcome, and for signed-in requests your user ID and email address. Analytics data as described under "Cookies and analytics".

How we use it

• To provide InstaClock: run timers, store and summarize your time and track your goals.
• To write your AI weekly review and email it to you. You can turn this off in Settings → Account.
• To send service emails, such as verification codes, password resets and data exports.
• To keep InstaClock secure, prevent abuse and fix problems.
• To understand how the website and app are used so we can improve them.

We do not sell your personal data, and we do not use it for advertising.

AI weekly reviews

To write your weekly review, we send an AI model provider the following for each activity: its name, the time tracked this week and the week before, the percentage change and your time-spending preference. We do not send your name or email address. These requests go through Cloudflare AI Gateway to OpenAI or Google.

AI assistants you connect

You can connect AI assistants such as ChatGPT and Claude to your InstaClock account. Nothing is shared until you sign in to InstaClock and approve the connection. Once you approve it, the assistant can:

• read your activities, time entries, time summaries, goals and weekly reviews;
• start and stop timers; create and edit time entries, activities and goals; archive activities; and delete time entries and goals when you ask it to.

The assistant receives only the results of the actions it performs for you. Its provider's privacy policy governs what it does with them. We store the connection (the assistant's name, the permissions you granted and its access tokens) until you disconnect it; its tokens stop working after 30 days without use. For security and troubleshooting, we log which actions a connected assistant runs on your account. You can see and disconnect assistants at any time in Settings → Connected apps.

Service providers

These providers help us run InstaClock and process data only to provide their service to us. They may process data outside your country.

• Cloudflare: hosting, database, file storage, logs, AI Gateway and website analytics.
• OpenAI and Google: AI models for weekly reviews. Google also provides Google sign-in.
• Amazon Web Services (SES): sending email.
• Dodo Payments: payments and subscriptions.
• Microsoft Clarity: understanding how the app is used.

Cookies and analytics

We use a cookie to keep you signed in. Cloudflare Web Analytics measures traffic without cookies. In the app, Microsoft Clarity records how pages are used, including heatmaps and session recordings, so we can find and fix usability problems.

How long we keep data

• Account and time-tracking data: while your account is open. After you ask us to delete your account, we delete your data within 30 days, including from backups.
• Server logs: up to 30 days.
• Connections to AI assistants: until you disconnect them. Their tokens stop working after 30 days without use.
• Emails you send us: as long as we need them to help you.

Your choices and rights

• Export all your time data from Settings → Account → Export data. We email you the export.
• Delete your account and data by emailing us from the address on your account. We delete it within 30 days.
• Correct your profile and time data in the app, or ask us to.
• Disconnect AI assistants in Settings → Connected apps.

Depending on where you live, including under the GDPR, you may also have the right to access, rectify or erase your data, to restrict or object to its processing, and to data portability. Email us to exercise any of these rights; we respond within one month.

Children

InstaClock is not directed to children under 13, and we do not knowingly collect their data.

Changes to this policy

When we change this policy, we update the date at the top of this page.